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A commissary is a vendor within your organization that produces menu or prep items, such as pies, pizza dough, sauces, etc., and ships them to restaurant entities within the organization or sells them retail.
When you define a commissary (under Setup > Entities > Commissaries), you must choose a shipping method for your commissary products; either Centralized Shipping from the commissary (the default), or Departmental Shipping from your commissary Departments. In the first case, a Commissary menu containing shipping reports and screens will appear on the Compeat menu bar of that commissary entity. In the second case, a Commissary menu will appear on the menu bar of each department, but not the commissary.
Most commissary screens are hidden in non-commissary entities.
Setting up a commissary for your enterprise is typically accomplished in the following steps:
Log in to Compeat and define a commissary on the Commissaries screen, under Setup > Entities. You only need add an entity number and name; other information is optional. When you save the commissary definition, Compeat will prompt you to go to the Vendors screen (step two).
Define a new vendor and specify that this new entity will vend to your restaurants by putting the commissary entity number in the "Entity this vendor will represent" box on the Vendors (All Stores) screen, Miscellaneous tab. You can do this from the Commissary entity on any workstation. Then click the Add this vendor to all restaurants button to add the commissary as a vendor to all your restaurants.
Populate the Commissary with restaurant inventory items and prep items. You can do this using the Copy Inventory screen if the items are already defined; if not, define the items in the commissary using the Restaurant Inventory Items and Prep Items screens. As you add items that you will want to ship to your restaurants, check the "This item available to be ordered" checkbox of each item screen's Commissary Tab. You may also want to set up Commissary Portion Types at this time.
Select which commissary items are available to your restaurants by checking and unchecking "Available" under Commissary menu > Commissary Items screen. Designating items as available here has the same effect as indicating they are available on the item screens' Commissary tabs. Each checked item will now appear on each restaurant's Orders screen item list. When a restaurant makes a commissary order, there are two slight restrictions placed on its Orders screen:
A commissary order must be transmitted. The order can be emailed after it has been transmitted.
The purchase units available to restaurants ordering from the Commissary are determined by the combination of the ‘Sell Default’ and ‘Allow Ordering’ flags as they are set for each item in the individual Prep and Restaurant Inventory items within the Commissary. The ‘Sell Default’ is the purchase unit that will first appear when ordering the item, and if there are other purchase units marked with ‘Allow Ordering’, they can be chosen from within the Inside or Outside order.
The restaurant cannot change each ordered item's Amt Each column. The cost of each item is the current selling price of the items as determined by the inside pricing tab for each item in the Commissary entity.
Now Compeat is configured for restaurants to order from the commissary, and for the commissary to fulfill and ship the orders to the restaurants using the Commissary menu.
To process the transfer of goods using the Commissary menu (whether shipping is done by the commissary or by each department), you will use the following menu choices:
Commissary Items Use this screen to designate which of the commissary's restaurant inventory items and prep items are available to be ordered by all your restaurants.
Price List This report shows both the inside order and outside order costs, when markups and fixed selling prices are factored in, for all of the commissary's inventory and prep items that are available to be ordered.
Inside Standing Orders This screen allows the commissary to establish repeatable orders to your Compeat restaurants that will be initiated from the commissary, as opposed to the method whereby restaurants initiate orders.
Outside Standing Orders This screen allows the commissary to establish repeatable orders to non-Compeat, or outside, entities. These outside recipients are chosen from the A/R Customers list. After defining the standing orders here, to make an outside standing order, you will go to the Outside Orders screen, select New Record, and then select New Standing Order and choose the one you want from your list of Outside Standing Orders.
Inside Orders This screen allows you to create orders to your Compeat restaurants that are initiated by the commissary (orders initiated by your restaurants are simply transmitted to the commissary). You can create a regular one-time order, or choose from a list of standing orders you have created on the Inside Standing Orders screen.
Order Fulfillments This screen is where you enter into the Compeat system the quantities to be shipped (typically using the Picking Tickets' Qty Shipped entries). For each order, you can adjust quantities as needed, save the order for later batch posting from the Ship Orders screen, or post (ship) from here. The screen lists all restaurant-initiated and commissary-initiated inside orders.
Outside Orders This screen allows you to enter orders from outside entities you have defined as customers on the A/R Customers list. You can create a regular one-time order, or choose from a list of standing orders you have created on the Outside Standing Orders screen.
Orders by Product This report lists all items that have been ordered by any type of order but have not yet been shipped. It is typically used to gather and track commissary inventory for shipment.
Picking Tickets This report shows each order that has been received from restaurants for processing. Picking Tickets have blank Qty Shipped columns (next to the Qty Ordered amounts) for you to manually fill in as each order is gathered for shipment.
Commissary Shipments This report lists all items that have been shipped, and/or produced in any date range.
Commissary Sales Mix This report lists all items that have been shipped by any type of order, with their extended cost and profit information.
Outside Sales This report shows the item detail, along with sales tax and payment totals, for outside order batches.
Shipping Tickets This report prints the actual quantities shipped for each order to accompany the shipment.
Shipping History by Item This report shows how much inventory was shipped in any segment of the past you specify, in order to help you predict how much inventory you may need to have on hand.
Unship Inside Order From this screen you can select an order to delete from a restaurant's list of orders that have been shipped. Deleting it from a restaurant only makes it re-appear in its Convert Orders list, so that accounts stay in balance.
Unpost Outside Orders This screen allows you to unpost an Outside Order.
Ship Inside Orders This screen provides a convenient way for your commissary to ship out multiple orders en masse.
Post Outside Orders This screen allows you to post multiple outside orders as a batch.