Click to view/hide picture.When using Compeat Commissary, you have the option to create multiple departments within a Commissary entity to handle different inventory items. When you have commissary departments defined, stores will transmit their orders to the commissary, and the order will be split off to the departments based on which inventory items they handle. So, for example, a fish processing department would pull a ticket with only fish items from the order, while the canning department would pull a ticket with only canning items. Individually they will fill and ship their partial orders, completing the store order.
If you use commissary departments, you must define a Pre-Paid Sales Account and Payment Type at the department level in order to use Outside Orders, even if this information was already defined at the Commissary level.
The Department Definitions screen allows you to define commissary departments for your business.
Access the Commissary Department setup options under Setup > Entities > Departments.
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Description of fields:
Entity # Enter a number by which to identify the commissary department.
Name In the field to the right of the accounting entity number, enter a description that uniquely identifies the commissary department.
Address The address of the commissary department.
Phone Numbers The telephone and fax numbers for the restaurant.
Federal ID # The federal tax ID number of the restaurant. This is a unique nine-digit number issued by the IRS, also known as a TIN (Tax Identification Number).
Store Groups The category (if any) defined as Store Group on the Enterprise Definitions screen.
Background Menu Color Select a color for the application's background to help distinguish this entity from others in your system. You can select a color from the drop-down menu, enter a hexadecimal code (e.g., "500A14"), or enter an RGB color code (e.g., "80,10,20").
External Entity # This number is used in place of the regular entity number in exported files (e.g., those exported through the Export Text Files utility). This is useful, for example, if you use another software package for accounting and the Compeat entity number does not match the entity number used in the other software package.
To which commissary does this department belong? Enter or select the entity number of the commissary for which you are defining a department.
Force direct inventory transfers If this box is checked, inventory being transferred will be immediately received by the receiving restaurants; there is nothing for them to do. If this box is not checked, the receiving restaurants will have to go to the AP Invoices screen and manually receive each transfer, just like they would any purchase order. See the Inter-Store Transfer procedures for more information.
Allow restaurants to delete invoices after they have been received Checking this box lets ordering restaurants delete, if they want, invoices after they have been converted from commissary department orders. If unchecked, ordering restaurants must post received invoices to remove them from their system.
Allow restaurants to change quantities when receiving purchase orders If this box is checked, receiving restaurants can change purchase order quantities (but not prices except with batch posting authority); if unchecked, receiving restaurants cannot modify the commissary department's purchase orders.
Pre-Paid Sales Acct Select an account from the drop-down menu to be used as a pre-paid account. This account is used as an intermediate account for payments made before the shipping date (see Payments).
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Use this tab to define payment types that can be used for Outside Orders. The payment types you create here will appear on the Payments dialog off the Outside Orders screen.
You can select from three different payment types, and the way it is defined will depend on which type you select as follows:
Cash For Cash payment types, specify the GL Account # and Bank Code that will receive customer cash payments. When an Outside Order is posted to cash, a record is written to the Deposit Customer Payments screen.
Credit Card For Credit card payment types, only define a Bank Code. (Bank Codes are setup under the Bank Accounts screen.)
On Account For the On Account type, the GL account used will be the A/R account specified on the Accounts Receivable Tab of the Other Definitions screen. Neither GL Account nor Bank Code are needed.
