Click to view/hide picture.The Commissary Definitions screen is where you define commissaries for your business. Commissaries, like restaurants, count against your Compeat licenses.
When you save a new Commissary Definition, you should then go to the Vendors screen and enter the new commissary number in its Entity # this vendor will represent field.
Access the screen under Setup > Entities > Commissaries.
The following fields are required:
Entity # Enter a number that you wish to assigned to the commissary entity.
Name In the field to the right of the entity number, enter a description that uniquely identifies the commissary.
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Description of fields:
Address The address of the commissary.
Phone, Fax, Federal Tax ID The telephone and fax numbers and the tax ID for the commissary.
Store Groups The category (if any) you have defined in Enterprise Definitions.
Transport Specify whether shipping is done centrally for the commissary or separately for each department. If "Centralized Shipping" is selected, a Commissary menu dealing with shipping appears on the menu bar of this commissary. If "Departmental Shipping" is selected, each department, but not this commissary, will have a Commissary menu.
Allow outside orders Check this box to enable the creation of Outside Orders, made to defined accounts-receivable customers, using the Commissary menu. If unchecked, you will also not be able to define any outside order pricing on the Restaurant Inventory Items and Prep Items screens' Commissary tabs.
Allow users to modify line item descriptions on outside orders When checked, users will be able to edit a new column available in the Outside Orders screen call Invoice Description. After entering an item description or item #, the Invoice Description column will populate with the item description, and the user can alter or append text to it. With this flag checked, that modified description will display on the shipping ticket report.
Force direct inventory transfers If this box is checked, inventory being transferred will be immediately received by the receiving restaurants; there is nothing for them to do. If this box is not checked, the receiving restaurants will have to go to the AP Invoices screen and manually receive each transfer, just like they would any purchase order. See the Inter-Store Transfer procedures for more information.
Allow restaurants to delete invoices after they have been received Checking this box lets ordering restaurants delete invoices after they have been converted from commissary orders. If unchecked, ordering restaurants must post received invoices to remove them from their system.
Allow restaurants to change quantities when receiving purchase orders If this box is checked, receiving restaurants can change purchase order quantities (but not prices except with batch posting authority); if unchecked, receiving restaurants cannot modify the commissary's purchase orders.
Allow adding customers on the fly on the Outside Orders screen Check this box to enable the creation of new customers from the Outside Orders screen.
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Use this tab to define payment types that can be used for Outside Orders. The payment types you create here will appear on the Payments dialog of the Outside Orders screen.
You can select from three different payment types, and the way it is defined will depend on which type you select as follows:
Cash For Cash payment types, specify the GL Account # for Undeposited Payments Account and Bank Code that will receive customer cash payments. When an Outside Order is posted to cash, a record is written to the Deposit Customer Payments screen.
Credit Card For Credit card payment types, only define a Bank Code. (Bank Codes are setup under the Bank Accounts screen.)
On Account For the On Account type, the GL account used will be the A/R account specified on the Accounts Receivable Tab of the Other Definitions screen. Neither GL Account nor Bank Code are needed.
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Description of fields:
Background Menu Color Select a color for the window background to help distinguish this restaurant from others in your system.
External Entity # This number is used in place of the regular entity number in exported files (e.g., those exported through the Export Text Files utility). This is useful, for example, if you use another software package for accounting and the Compeat entity number does not match the entity number used in the other software package.
Sales Tax Rate Select from the list of sales tax rates defined under Setup > Outside Sales > Sales Taxes and Sales Tax Groups screens (only accessable from commissary entities).
Pre-Paid Sales Acct Select an account from the drop-down menu to be used as a pre-paid account. This account is used as an intermediate account for payments made before the shipping date (see Payments).
PO Email Configuration Choose the SMTP Configuration to be used for purchase orders.
Shipping
Tickets You can include a logo in your Shipping Tickets reports
by uploading a logo image. To upload an image, click Upload
Image and browse to your image file. Click Clear
Image to remove the image from the database. Images can be
in most standard formats, such as PNG, JPEG, GIFF, or BITMAP. Logos
will be positioned in the upper right area of reports.
Click to view/hide example of logo
in a report.
