Batch Posting provides a single, consistent set of screens for posting completed batches; these screens are accessed from the Batch Posting submenu of the Transaction menu.
Note: Compeat assigns unique identifiers to identify, group, and track transactions that will affect the General Ledger. Each Compeat-assigned identifier has a standard prefix; see Batch Codes and Journal Control Numbers for more information.
The Batch Posting submenu includes the following:
DSRs Allows you to post multiple Daily Sales Reports (only one user at a time is allowed to batch post DSRs)
Invoices Allows you to post multiple AP Invoices.
Manual Checks Allows you to post multiple Manual Checks.
Manual Payments Allows you to post multiple Manual Payments.
Journals Allows you to post multiple General Journals.
Inventory JE Allows you to post multiple Inventory JEs.
Payroll JE Allows you to post multiple Payroll JEs.
Valuation Counts Allows you to post multiple inventory Valuation Counts.
Note: This feature is for convenience — you can also post these items directly from each corresponding transaction entry screen using its Post button. Only users with batch posting authority (on the Security menu > Groups screen > Screen Access tab) have access to the Post button and the Batch Posting feature.
The batch posting feature works the same for all of the submenu options; when you select an option, a screen similar to the following displays:
When the screen displays, it shows all of the batches that have been Completed but not yet Posted for all restaurants you have access to.
The "Entity #" field is a filter that lets you see only the batches for a particular entity. For example, if you have access to twenty restaurants, and only want to work on restaurant # 10 at the moment, enter 10 in the Entity # field, and only the completed batches for restaurant # 10 display in the list.
From the batch posting screen you can still view and edit the transactions — either double-click on the batch, or select the batch, then click Edit. You will be taken to the transaction screen for the type of batch you are editing.
Within the transaction screen you can use the arrows or select the tabs to view all facets of the transactions and make any changes needed. After making changes, you will need to save the transaction again.
Note: For DSRs only, if you edit a completed batch, you will need to complete the batch again before it can be posted from the batch posting screen. Alternatively, you can just post it from the DSR screen. This is required so that Compeat can verify that the DSR still balances.
You can preview and print the detailed journal entries that will result from the posting of each batch by selecting the batch, then clicking Preview. You can also select multiple batches to preview and print each in turn.
To post a batch, select the Mark for Posting checkbox for each of the batches you wish to post, then click the Post Marked Entries button. You will be prompted with the number of batches that have been posted, then prompted to print a posting register.
Note: Compeat normally will never attempt to make an out-of-balance journal entry; however, just in case, each time you post any batch, Compeat will check the balances for each restaurant in that batch. If the posting would result in any restaurant being out of balance, a warning message will display, and the batch will not post.