Compeat assigns unique identifiers to identify, group, and track transactions that will affect the General Ledger. Each Compeat-assigned identifier has a standard prefix that identifies what type of transaction it is associated with. The Table of Prefixes below lists the prefixes used by Compeat. The following are the types of identifiers that Compeat assigns to transactions:
Batch Code |
Compeat automatically assigns a batch code every time a batch is created. For example, each time you enter a group of invoices in AP Invoices, each invoice in the batch will be assigned the same batch code. A batch code consists of the following: Transaction Prefix - Entity Number - Sequential Number For example, the batch code might be "BM-300-000008" for a batch of manual checks. Note: A batch code is assigned when the Close Year utility is used. The batch code uses the same structure as above, except that it uses the year instead of a sequential number. For example, if closing the year 2009 for restaurant 100, the batch code might be CY-100-2009. |
Voucher Number |
Credit memos and invoices entered either through the Manual Checks or AP invoices are automatically assigned a unique voucher number. A voucher number consists of the following: Transaction Prefix - Entity Number - Sequential Number For example, the voucher number might be "C-300-000008" for a manual check. |
Journal Control Number |
In most cases the journal control number is identical to the batch code, with the following exceptions:
For more information, see the table of prefixes below. Regardless of what identifier is used for the journal control number, it always appears in the following format: Transaction Prefix - Entity Number - Sequential Number For example, the journal control number might be "GJ-300-000008" for a general journal entry. |
Transaction Prefix |
Type of Transaction |
BH |
House Accounts - Receive Payments, Adjust Accounts |
BM |
Manual Checks |
BR |
Bank Statement Adjustments |
BV |
AP Invoices |
CO |
Commissary Orders |
DSR |
Daily Sales Reports |
GJ |
General Journals |
INV |
Inventory JE |
INVT |
Inventory Transfers |
IST |
Inter-Store Transfers |
MP |
Manual Payments |
PAY |
Payroll JE |
PC |
Portion Cuts |
PLB |
Payroll Liabilities Batch (Compeat Payroll module) |
PMT |
Computer Checks |
PREP |
Produce Prep Items |
PYR |
Payroll Processing (Compeat Payroll module) |
UNPP |
Unpost Prep Production |
UNSC |
Un-Ship Commissary Order |
UNSI |
Un-Ship Inventory Transfer |
VCC |
Void Computer Checks |
VCP |
Void Customer Payments |
VINV |
Void Invoices |
VMC |
Void Manual Checks |
VPYR |
Void Payroll Batch (Compeat Payroll Module) |
WST |
Waste/Donations |