to enter a new manual payment, or use the search features to find an existing
manual payment to modify.Use the Manual Payments screen to record payments of AP Invoices using handwritten checks (instead of computer-payment processing). See Manual Checks for information about recording payments using handwritten checks for bills that have yet to be accounted for (are unrecorded on the AP Invoices screen).
Manual Payments supports partial payment of invoices, and you can pay multiple invoices for a vendor; however, all manual payments must be for invoices that have been previously entered in AP Invoices.
To process manual payments, go to Transactions > Manual Payments. The Select a Manual Payment Batch screen will display, where you can choose between Create Batch or Edit Batch.
Click New Record
to enter a new manual payment, or use the search features to find an existing
manual payment to modify.
Click to view/hide picture.
Complete the following fields:
Batch Code This field receives an automatically generated batch code number, which cannot be modified.
Bank Code This field is by default the bank code selected in the "Manual Checks Bank" field under Setup > Other Definitions > Accounts Payable; you can select an alternative bank code from the drop-down list, if needed.
Trx Type
In addition to regular check payments, you can also record zero check
payments or E.F.T. payments.
If you select Zero Check here, the "Check #" and "Check
Amt" fields will be disabled, and the "Check Date"
field will be renamed to "Trx Date."
This option can be used when you need to apply a credit memo to an
invoice without paying anything on the invoice by check. For example,
suppose you have a $1000 invoice and a $1000 credit memo. If you just
want to clear that invoice using the credit memo without writing a
check, you could come to this screen, choose the Zero Check option,
and record the transaction.
If you select E.F.T. here, the "Check #" field will be disabled,
the "Check Date" field will be renamed to "Payment
Date" and "Check Amt" will change to "Payment
Amt."
Check Date Specify the check date.
Check Amt Specify the amount of the check.
Vendor code/Vendor Name Specify the vendor for whom the check was written. Existing unpaid invoices for this vendor will auto-fill in the Payment Details section below.
Check # Specify the check number used to pay these invoices.
Load Vouchers Click when you have selected vouchers for payment, saved your changes, and would like to reload the unselected vouchers that have cleared from the screen upon the last save.
Auto-Assign Payments Click to apply payments to vouchers in chronological order, up to the balance of the check amount.
Voucher # This list shows all vouchers for the selected vendor that have been posted through the AP Invoices feature, and have not yet been paid in full, except those that have already been selected to pay in a batch of computer checks.
Note: If you are logged into a restaurant entity, you will only see the invoices for the current restaurant. If you are working in an accounting entity, you will see the invoices entered for the accounting entity and any restaurants whose bills are paid by the accounting entity (based on the restaurant's "AP Invoices Paid By" field value, of the Setup menu > Other Definitions screen > Accounts Payable tab).
The Doc Type, Doc #, Doc Date, and Doc Amt field values cannot be changed. The Amount Paid field will default to the lesser of the full amount still owing for the voucher, or the available balance of the check amount. For example, if there is an invoice for $250 and the unallocated check amount balance is only $25, $25 will be displayed by default in the Amount Paid field.
Note: If an invoice has had a previous partial payment, the Doc Amt field will display the amount still owing on the invoice, not the original invoice amount.
When you have selected all of the vouchers to
be paid and set the correct payment amounts for each, click the
Save Changes 
.
Once saved, you can complete or post the payment or continue working and return to the payment later.
Note: If you make a partial payment on an invoice, the invoice, with its remaining balance can be selected again from either the Manual Payments screen or from the Payment Processing screen (for computer-printed checks).
When the batch has been posted, a Manual Payment Register can be printed.
