Click to view/hide picture.Use the Accounts Receivable tab of the Other Definitions screen to specify options for processing receivables from customer accounts.
Click to view/hide picture.
The Accounts Receivable tab includes the following options:
A/R Statements Printed By Specifies which entity the customer statements are generated by. If an entity other than the current entity is specified in this field, all other options are disabled to show that the settings of the other entity are used. The A/R balance will be on the balance sheet of this entity. If another entity is specified other than the current entity then inter-company journal entries will be created when A/R bills are posted.
Note: If you specify that each entity can print its own customer statements, a single customer who uses multiple restaurants could end up with multiple bills. They will not be consolidated by customer.
Pay to the order of The name of the restaurant or business that customers should make their payments to when paying house accounts. The statement printed for the customer will include this information.
Statement Logo
(optional) You can load an image, such as a company logo, to be displayed
on customer statements. To add an image, click Load
Image and then browse to the image file you would like to load.
The logo will print in the upper right-hand corner of statements. Most
common image formats can be used, but the image is saved in JPEG format
to optimize file size.
Note: The logo should be approximately 2.27" wide x 1.15" high (164 x 83 pixel at 72 pixel per inch).
Before printing statements to send your customers, you should print some sample statements to verify that the logo is printed correctly on the statement.
A/R Account The GL account number that tracks accounts receivable, including commissary Outside Orders.
Undeposited Payments Account The account to track customer payments before they are deposited in the bank. This account is debited when Receive Payments is processed, and credited when Deposit Payments is processed.
Bank Code The bank account for accounts receivable deposits.
This section allows you to define options for the Customer Statements report.
Use Letterhead Check this box to omit the default header from the Customer Statements report. If unchecked, the restaurant's name and address will appear in the upper left of the statement, and the Statement Logo will appear in the upper right corner of the page. Check this box if you use stationary with a preprinted letterhead. You can override this setting in the options screen for the Customer Statements report.
Heading Enter any text that you wish to appear at the top of your Customer Statements reports. This text will be hidden if "Use Letterhead" is checked.
Footer Optionally enter default text to be added to the footer of the Customer Statements report. This text can be changed from the Customer Statements report options.
This section allows you to define a list of Accounts Receivable accounts that can be selected from the Customers screen. Adding accounts to this list will limit a user to these specific accounts when selecting a Customer A/R Account on the Customer screen. If no accounts are listed, no additional restrictions will apply when selecting a Customer A/R Account on the Customer screen.
