Produce Prep Items

Prep Items are sub-recipes that make up menu items, such as caesar salad dressing or pasta sauce. Prep items are not purchased (except possibly from another of your entities), but can be inventoried; however, because you make prep items rather than buy them, the Produce Prep Items screen must be used to update their quantity and cost.

The Produce Prep Items screen shows a list that includes all prep items that are marked as Produced and marked either Inventoried or Order Counts on the Inventory Information tab of its Prep Items screen. For prep items to appear in this list, they must also have a station defined and checked as Primary on the Stations tab of its Prep Items screen.

Typically, when prep items are created, the prep cook will fill out the Prep Item Production Worksheet indicating how much of each item has been produced. The worksheet appears very much like this Produce Prep Items screen in which the worksheet information subsequently needs to be entered and posted. Both are grouped by station starting with the shortest shelf life.

This screen appears similar to the following:

ProducePrepIts70.png

Description of fields:

Note: You should use this screen for all prep items, so that the inventory quantities of the ingredients that make up the prep item are maintained. For example, if you have caesar dressing as a prep item, when you create it, you might use anchovies. In order for the theoretical quantity on-hand of anchovies to be correct, it must be reduced each time you create caesar dressing.

Posting

Posting the produced prep items does the following:

# of inventory units decreased = (produced prep item quantity) * (quantity of ingredient's base units used in the recipe) / (quantity of base units per ingredient's inventory unit (possibly converted into the same class as the recipe unit))

After posting, you will be given a batch control number of the post transaction. You can filter the Prep Item Production Register by this batch control number in order to review the transaction.

Note: Prep items that are marked as Produced get their costs from posted prep item productions, except in the case when a prep item is actually produced, in which case the cost is derived by adding up the costs of the ingredients.

Unposting

The Unpost button allows you to delete all the records of a posting in the current entity. It will also reverse any journal entries that were created in the posting process.