Click to view/hide picture.Payroll Departments
Use the Payroll Departments screen to define your employee categories. Even if you are not using Compeat Payroll™ , this screen is available so you can have payroll departments for your DSR polling.
Department definitions are editable as long as you have not processed any payrolls for the department— once you do, the definition becomes fixed. You can delete departments when they are no longer in use.
Click to view/hide picture.
To define a new department, click New Record and fill in the following fields:
Code Enter a code up to 5 characters in length that represents the department.
Security Level Select the security level for this department, and define a security group with the same security level that departmental users belong to, to ensure that your departments can only see the employee payroll information of those other departments that have a lower security level. For example, Managers can only see Assistant Managers and Employees, not other Managers.
POS Code Enter the POS code for this department. This field is useful when you have multiple restaurants that may use different department codes for similar positions. Using the POS code ensures that polling brings department payroll data in proper groupings.
Department Enter a description of the department up to 20 characters in length.
Department Type You can change a department type until the department has recorded activity on the Daily Time Edits screen (in Compeat Payroll), at which point it can no longer be changed. Choose a Type from the following drop-down list items:
Hourly, Directly Tipped This type has hourly and overtime rates associated with it, and receives tips directly from customers that may be paid in cash or withheld for payment by check. A good example would be waiters.
Hourly, Indirectly Tipped This type has hourly and overtime rates associated with it, and receives tips indirectly from directly-tipped employees paid in cash only. A good example would be bussers.
Hourly, Indirectly Tipped This type has hourly and overtime rates associated with it, but does not receive tips.
Salaried This type has no hourly or overtime rate associated with it.
Vac/Sick Pay Only This department only records vacation pay and/or sick pay, not regular pay. Use this type if you want to separate out vacation/sick pay at the departmental definition level.
Hourly Rate Enter the hourly rate, if any, associated with this department. This rate can be overridden in individual employee definitions.
Wage accounts are used by Compeat Payroll software for payroll processing. If you do not use Compeat Payroll, leave these fields blank.
Wage Acct # Enter the General Ledger account number that will record wages associated with this department.
OT Acct # Enter the General Ledger account number that will record overtime wages associated with this department. This only applies to hourly employees.
Vac Pay Acct # Enter the General Ledger account number that will record vacation pay associated with this department.
Sick Pay Acct # Enter the General Ledger account number that will record sick pay associated with this department.
Statistical accounts are used by the DSR screen for statistical information only.
Reg Hrs Acct # Enter the statistical account number to which regular hours entered for this department on the Labor Tab of the DSR will be posted.
Reg $ Acct # Enter the statistical account number to which regular pay entered for this department on the Labor Tab of the DSR will be posted.
OT Hrs Acct # Enter the statistical account number to which overtime hours entered for this department on the Labor Tab of the DSR will be posted.
OT $ Acct # Enter the statistical account number to which overtime pay entered for this department on the Labor Tab of the DSR will be posted.
Sch Hrs Acct # Enter the statistical account number to which scheduled hours entered for this department in Workforce will be posted.
Sch $ Acct # Enter the statistical account number to which scheduled dollars entered for this department in Workforce will be posted.
