The AP Transaction Register allows you to generate a record of the transactions associated with one or more specified AP Invoice/Credit Memo postings. Each batch is displayed on a separate page, followed by a posting summary for each affected account. Values for credit memos will show as negative numbers. Voided vouchers are marked as such.
Drill-down capabilities are available for Vendor Code/Name, which opens the Vendor Listing report. If an image is associated with the invoice, "<image>" will appear under the Doc Type; click this to open the image.
The options screen appears similar to the following:
The following options are available to customize your report:
Initial View Select whether to initially generate the report in detail (Expanded) or summary (Collapsed). You can change this in the report preview screen.
Sort By Specify whether to organize the report by voucher number or by vendor name.
Batch Optionally select a batch code to generate the register from a single AP Invoice batch. Either the batch code or apply date range is required. If you do not specify a batch code, all AP batches that fall within the date range are included on the report (each on a separate page).
Date Range Optionally specify a range of apply dates (the date of record for financial statement purposes) to generate a register from all batches processed in a time period for this restaurant. Either the batch code or apply date range is required.
The following is a page of a sample AP Transaction Register (unposted, so it is actually an Edit List):
